Let’s face it: there are two types of busy people.
The first one wears “I’m so busy” like a badge of honor. The second one? Quietly gets stuff done… with a little help from AI.
If you’re ready to move from “I’m drowning in tasks” to “I finished before lunch”, this one’s for you.
Here’s how AI can become your productivity sidekick—and no, you don’t need to be a tech genius or sell your soul to the algorithm.
Step 1: Get AI to Think Before You Do
Tired of the blank page? The endless to-do list? The brain fog at 3PM? Start your day by outsourcing your thinking. Tools like ChatGPT, Notion AI, or even Automator AI’s content tools can help you brainstorm, outline, or write things before your coffee kicks in.
Ask it:
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“What should I post on LinkedIn this week?”
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“Draft a proposal for a yoga studio owner”
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“Give me 3 email subject lines that don’t suck”
It’s like having a virtual co-founder who’s full of ideas, never sleeps (and doesn’t steal your snacks).
Step 2: Stop Writing Everything from Scratch
Still typing every email like it’s 2012? Stop it. AI can now write your newsletters, landing pages, product descriptions, and even customer service replies.
Use tools like:
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Jasper for long-form marketing copy.
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MailMaestro for quick AI email writing, prioritization, smart replies, summaries.
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Automator AI for emails, blogs, social posts, even eBooks
Write less. Edit more.
You don’t have to be Shakespeare—just the final editor.
Step 3: Turn Text into Voice (and Vice Versa)
Creating content takes time. Talking? Way easier. Record your ideas, outlines, or full-on rants.
Then let AI tools like Whisper AI or Otter.ai transcribe them perfectly.
Want to go the other way? Use ElevenLabs to turn written text into natural-sounding voiceovers for videos or podcasts.
You speak. AI types. Or you type, and AI speaks. Either way—you save time.
Step 4: Automate the Repetitive Stuff You Hate
Let’s talk about the boring stuff: Scheduling, tagging, follow-up emails, contact segmentation, reminders. Why are you still doing that manually?!
Use:
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Zapier or Make.com to connect all your tools
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Automator AI to build full workflows with CRM, emails, SMS, and chatbot triggers
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Calendly + AI assistants like Reclaim to protect your time and auto-schedule meetings like a boss
Rule of thumb: if you’ve done it 3 times this week, automate it.
Step 5: Use AI as a “Second You” (Without the Attitude)
Whether it’s a chatbot on your site, a voice assistant, or a smart email responder—AI can now represent you 24/7, answer questions, collect leads, and keep clients happy.
Try:
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AiR-Bot for website + social automation
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Chatbase to turn your FAQ or PDF into a smart chatbot (only for your website).
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Drift or Automator AI if you’re into customer support on steroids
While you sleep, travel, or stare into the void—your AI is working.
⚠️ But Wait… Don’t Fall Into the AI Trap
Using AI to boost productivity doesn’t mean turning your business into a robot parade.
Here’s the key:
Use AI to do what slows you down—not what makes you special.
Let AI write the rough drafts.
Let it reply to basic messages.
Let it handle repetitive admin.
But you still bring the voice, the vision, the heart. (And maybe the coffee.)
Final Thoughts: One Step at a Time, My Friend
AI is here to help you work smarter, not harder—but only if you use it with purpose.
- So start small.
- Pick one task you hate.
- Find an AI tool that replaces it.
- Repeat next week.
And remember what my mentor often says:
“If it doesn’t make your day easier, it’s not productivity—it’s just another tab open.”
💡 Want help setting up your personal AI productivity stack?
Join our free webinar , and try one of our favorite tools like Automator AI for 14 days, completely free. Let’s make “too much to do” a thing of the past.
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